Hours lost to sign-in sheets
Counting sign-in sheets by hand costs staff hours, and the totals are hard to defend when a funder asks how they were reached. OpenHearth counts as people arrive and shows its working.
How it works
01. Check in
Participants scan a QR code at the door, or staff check them in by name at the front desk. There is nothing to download, it runs on older phones, and it keeps working when the connection drops.
02. Report
Unduplicated participant counts and visit frequency come straight from the check-ins, and every figure carries a plain-language note on how it was calculated.
03. Consent
Each participant’s consent is recorded when they join. Anyone who declines is left out of funder figures automatically.
Privacy and data sovereignty
OCAP principles
OpenHearth is built on the OCAP principles of Ownership, Control, Access and Possession. Your records belong to your organization, not to us.
No location tracking
A check-in records that someone attended. It never records where they are.
Member consent
Participants can withdraw from funder reporting at any time, and every report states how many people were excluded, so the totals stay honest.
Launch partners
OpenHearth was shaped alongside Indigenous Friendship Centres in British Columbia, our launch partners. It works for any program that counts attendance.
